19 May 2014

MINUTES OF MANAGEMENT COMMITTEE MEETING HELD ON 19 MAY 2014

1. Opening & Welcome: The chairman welcomed the members present and expressed the wish that the discussions will be fruitful.

2. Attendance & Apologies: Memmbers present: Christo Meyer, Bennie Pretorius,
Esther Ndweni, Graeme Addison & Jan Fourie
Absent with apology: Hugh du Preez
Absent without apology: Mpho Thukoane
3. Minutes of the last Meeting: The minutes as sent to all the members, was regarded as read. It was adopted as a true reflection of the meeting and signed.

4. Matters from the minutes:

4.1 Meeting with CATHSSETA: At Indaba, Christo & Jan attended attended a Cathsseta Workshop at Indaba and reported as follows:
The functions and procedures of this Education and Training Authority was
explained to our satisfaction. Useful information was gained as well as contact
people with whom our association can directly deal. The good news is that the Authority has funds available for the training of guides and our association may
apply for funds for the training of our guides.. A needs analysis regarding the training of guides in the Dome, was already submitted to the National Registrar for tourist guides, by us, that can serve as an application for funds to Cathsseta.
The Chairman will follow this up with the Registrar. Our further actions will
depend on outcome of this follow up.
4.2 Website: The meeting agreed that Graeme & Jan will meet in order to sort out the website matters to enable the Secretary as well as other members to have access to the site for updating and news feed. Feedback will be given to the next meeting.
4.3 Membership: Members of the M.C. are urged to submit their application forms and fees as soon as possible, setting the example for ordinary members.
4.4 Dome Infrastructure: Also at Indaba, Christo & Jan had a meeting with North West Parks Board, Dr. K K Kaunda Districts Municipality and the Tlokwe Tourism Office. The purpose of this meeting was to bring to the attention of the North West Province Tourism Authorities, the condition of the roads in the Vredefort Dome as well as the lack of an Information Centre for the Dome. Very fruitful discussions took place and the result of lengthy deliberations was a decision for a meeting between all the stakeholders, to be held as soon as possible at Venterskroon. An official at the District Municipality was instructed to arrange such a meeting. The members decided that the whole Management Committee must attend that meeting to represent the Association.

4.5 Tourism Indaba: As can be seen from the above reports, Christo & Jan’s presence at Indaba, was a worthwhile exercise for the association.

4.6 Marketing Plan: The VDTGA will not take the initiative in the drawing up of a tourism marketing plan for the Dome.

5. Feedback form: Bennie will finalise the form and submit it at the next meeting.

6. Day for M C meetings: From now on our monthly Committee meetings will be held on a Monday at 15h00 – 17h00 at the office of Real Adventures in Parys.

7. Next meeting: Monday 30 June 2014 at 15h00 at the office of Real Adventures
in Parys.

8. Closure: The chairman thanked the members for a constructive meeting and the
meeting closed at 18h53.