15 January 2014

Minutes of Management Committee Meeting held on 15 January 2014 at 17h00 at

Real Adventures Offices in Parys.

1. Opening and Welcome:

The Chairman opened the meeting by welcoming all the members present.

2. Attendance & apologies:

The following committee members were present:    –  Christo Meyer

–   Jan Fourie

–   Esther Ndweni

–   Mpho Thukoane

–   Hugh Du Preez

The following members were absent with apology: –   Graeme Addison

–   Bennie Pretorius

3. Minutes of the last meeting:    The minutes were read and accepted by the members present as a true reflection of the discussions and decisions taken at that meeting.

4. Matters from the minutes:

4.1. Mpho Thukoane indicated that he did not receive all notifications of meetings in the past, due

due to E-mail problems, which resulted in him not being able to attend meetings. This

problem has since been resolved.

The rule that was made regarding the non-attendance of committee meetings without

an apology, was noted.

4.2. Training of Guides – Feedback by Chairman: This matter was put on hold for discussion at

the next meeting. The same matter is to be discussed at a Tourism meeting arranged by

Fezile Dabi District Municipality, on 22 January 2014 in Parys. It is hoped that we will have

more clarity about the training after that meeting.

4.3. Emblem/Logo:  A final decision was taken that two designs will be used, one as letterhead

and the other one for embroidering on fabric.

4.4. Website – Report:  This matter will stand over to be taken up at the next meeting the next

meeting.

4.5. Members Application Form – Final Draft:  The final draft was accepted by the meeting and

we will start using it in order to enable people to join the Association. People who join will

be required to submit the completed application form, a signed Code of Conduct and the

appropriate membership fee.

4.6. Statement of Goals for VDTGA:  All the members at the meeting stated their goals and

they were discussed thoroughly by the meeting. After some lengthy discussions the

Chairman undertook to draft a final list of goals to be submitted to the next meeting for

finalization.

5. Meeting 22January 2014: Director of LED & Tourism at Fezile Dabi:

The Chairman will write a letter to the Director requesting the matter of the training of guides,

to be put on the agenda for discussion at the meeting. The meeting will be held at the Civic

Centre in Parys.

6. Meeting 23 January 2014:  The meeting will be held at Kopjeskraal at 10h00. The purpose of

the meeting being for the National Registrar to meet with the guides operating in the Vredefort

Dome to discuss matters of mutual concern. Presentations about the Vredefort Meteorite Impact

will be offered to the officials and other guests. All guides operating in the Dome were invited

to attend the meeting.

7. General:

7.1. Spokesmen of the VDTGA:  The meeting decided that if somebody has to speak on behalf

the association about any matter, it will be the Chairman.

7.2. Letterhead: The web address, postal address as well as tel. numbers must appear on the

letterhead of all correspondence, as well as the membership application form of the

association.

8. Next meeting:  The next meeting will be held on 19 February 2014 at 17h00 at the office of

Real Adventures in Parys.

9. Closure:  The chairman expressed a word of thanks and the meeting closed at 19h15.